Registration FAQ’s

I am not a Girl Scout can I attend?
Not a Girl Scout? No problem, if you are willing to make the Girl Scout Promise and live by the Girl Scout Law it will cost you an additional $15.00 to become a Girl Scout. In addition to allowing you to register for Sonoma Day Camp being a Girl Scout will give you the opportunity to participate in great activities until the renewal time in the Fall.

Who should attend Sonoma Day Camp?
ALL girls, not just Girl Scouts, are welcome to attend. There is an additional $12 fee due at registration for campers who are not registered Girl Scouts. Young children (3-5 years old) of Day Camp staff have their own units.

Campers are girls entering 1st through 7th grades in the Fall. Girls entering 8th-12th grade in the Fall will attend camp as CITs (Counselors In Training).

Our CIT program is a chance for older girls to gain valuable leadership experience while having fun! CIT’s will be living at camp for the week -sleeping and cooking in their unit. They will work with the younger girls during the day and participate in trainings and fun activities in the evenings.

How do I register my camper?
Download the registration packet, print and complete all of the forms and follow the checklist for additional items needed.  Your registration must be accompanied by a check in the amount of the deposit.

If you are applying for financial aid, download the Financial Aid Packet (see side bar) and submit to council. The $100 deposit will still be required along with your camper registration to secure them a spot at camp.  If your camper receives Financial Aid in excess of your deposit, funds will be returned to you.

All registrations are processed in the order they are received with priority given to those received at our Priority Registration Event in February. Incomplete registrations will result in the camper being placed on the waitlist. Once the necessary forms and full fee is collected there is no guarantee that there will still be space available in the age level unit.

All campers will be notified of acceptance or wait list status no later than May 15th. Completion of registration forms does not guarantee a space at Sonoma Day Camp. The number of campers that can be accommodated is contingent on recruitment of sufficient volunteer staff. Registrations from Sonoma/Glen Ellen Scouts received prior to our closing deadline will be given highest priority. Children of qualified adult volunteers are guaranteed placement.

NEW for 2014: Family Share Commitment
Sonoma Day Camp requires that EVERY family donate a minimum of TWO (2) hours of their service to help make camp a reality.  Your family will be contacted with a specific request to help (example include set-up, clean-up, storage unit transport, sewing, working at a fund raising event (Car wash, 4th July food booth), etc.  *If you volunteer at camp that will satisfy this request.

Should you not be able to give the required hours of service, we do have an “opt out” option that would allow you to donate your commitment for a $30 fee (2 Hours @ $15 per hour) and Sonoma Day Camp will in turn offer your hours to another camp family who needs additional financial aid to send their Scout to camp.  Sonoma Day Camp will offer them the opportunity to work those hours on your family’s behalf and deduct the $30 from their balance. 

What are the Camp Rules?
Sonoma Girl Scout Day Camp has important rules that help us to have a safe and fun week at camp.  All of this important information is available online under our Questions Page.  You and your camper should read this information very carefully before filling out the registration form so that you can initial and sign that you have read all the terms and conditions.

My check cleared the bank, does that mean my camper was accepted?
ALL checks will be deposited as they are received and the clearing of your check from your bank account does NOT mean that you Scout has been accepted into the program.  If your camper does not make it into the program after the May 15th placements have been made you will be notified and a refund check will be mailed out immediately.

We’ve sent in my daughter’s registration form. How do we know if she got in?
All campers will be notified of acceptance or wait list status no later than May 15th. Completion of registration forms does not guarantee a space at Sonoma Day Camp. The number of campers that can be accommodated is contingent on recruitment of sufficient volunteer staff. Registrations from Sonoma/Glen Ellen Scouts received before April 1st will be given highest priority. Children of qualified adult volunteers are guaranteed placement.

My daughter wants to come but we have other plans for some of that week.  Can she come for only part of the camp?
We’d prefer that campers attend all five days of camp.  They are assigned to units and it is important for the girls to bond and make new friends with everyone else.  Missing even one or two days can make a big difference in camper having a positive experience.

My daughter is on the waiting list; what are her chances of getting in?
Your chances may be quite good, depending on where you are on the waiting list. Each year, we will reserve a block of camper spots for potential volunteer staff kids, as volunteer staff kids are guaranteed placement in camp. However, we can only estimate how many spots we will need, and we tend to be careful to reserve plenty of spots. As we get commitments from our volunteers and get closer to being fully staffed, we can start opening up some of those reserved spots to the waiting list. As a result, usually at least the first few girls on the waiting list get in – sometimes more. Remember for each additional Full-Time Unit Leader 6 more girls off the wait list can be admitted into camp. Can you volunteer or have a family friend/spouse, etc that has the time to volunteer on behalf of your child (it does not need to be a parent – any adult over age 21 qualifies)?

My daughter is eighth on the waiting list – is it hopeless?
No, it’s not hopeless. Often, when we start contacting girls on the waiting list, we find that some of them have made other plans. Also, we occasionally have cancellations. Lastly, if we get enough volunteer staff, we can sometimes open up a whole new unit! So many times, if you can hang in there, we can get her in, even if she is far down on the waiting list.

So you’re saying that my daughter can get in for sure if her parent/grandparent/ or any other adult volunteers to be a full-time Unit Leader at camp?
Yes! Until we are fully staffed, staff-kids are guaranteed a spot at camp. Check out the “Volunteers” section of this website for more information. This person does not need to be a family member just a qualified adult who can commit to the full 5 days. We are open to female and male volunteers to work with the girls.

Why do you fill up so fast?
Because camp is the BEST experience for girls, of course! We offer an affordable program to keep girls busy and safe during this week. Local Scouts KNOW that they need to get their registration forms in right away, AND because we have to reserve about 40% of our camper spots for potential staff kids in order to guarantee their placement. That does make it tough for new campers to get in. We know that and do everything we can to get the word out to send in those forms right away!

I have other questions – who can I contact?
Take a look at our other FAQ pages first, but you are always welcome to call the full Sonoma Day Camp Crew at our voicemail line 707-205-1233 and we’ll call you back within 72 hours. Want a possibly faster response – email us your question at SonomaGSDayCamp@gmail.com